Submitting a job application is only part of the process; following up can play a critical role in keeping your application top of mind. A well-crafted follow-up email demonstrates professionalism, reinforces your interest, and provides an opportunity to make a lasting impression. Here are five impactful tips to help you write a courteous and effective follow-up email after submitting a job application. For advice on setting the right tone, read our guide on writing the perfect tone for your job application.
1. Timing Is Everything
The timing of your follow-up email is crucial. Sending it too soon can seem impatient, while waiting too long may make you appear uninterested. A good rule of thumb is to wait 7–10 days after submitting your application unless the job posting specifies a different timeline.
Why Timing Matters:
Hiring processes can vary between companies, so waiting the right amount of time shows respect for their internal processes. If the job posting includes a specific timeline for updates, follow that guideline.
Example:
“Dear [Hiring Manager’s Name], I hope this email finds you well. I recently submitted my application for the [Position Name] role on [Submission Date] and wanted to follow up to inquire about the status of my application.”
This approach is polite and shows you respect the hiring process while demonstrating genuine interest.
2. Use a Professional Subject Line
The subject line is the first thing the recipient sees, so make it clear and concise. A professional subject line ensures your email doesn’t get overlooked in a busy inbox.
What to Include:
- Mention the position name.
- Keep it direct and simple.
- Avoid overly casual language.
Examples:
- “Follow-Up on [Position Name] Application”
- “Status Update Request for [Position Name] Application”
A professional subject line sets the tone for the rest of your email.
3. Reinforce Your Interest
Your follow-up email is an opportunity to reaffirm your enthusiasm for the position and the company. Highlight a specific aspect of the job or organization that excites you, showing that you’ve done your research.
Why It Works:
Reinforcing your interest not only reminds the hiring manager of your application but also helps establish a connection between your skills and their needs.
Example:
“I’m particularly drawn to [Company Name]’s innovative approach to [specific industry aspect] and am excited about the possibility of contributing to your team’s efforts in [specific area].”
Including specific details about the company demonstrates that you’ve taken the time to understand their values and goals.
4. Keep It Concise and Polite
Hiring managers are busy, so keep your email brief and to the point. Avoid restating your resume or cover letter but offer to provide additional information if needed.
How to Keep It Concise:
- Stick to the purpose of the email (e.g., checking the status of your application).
- Avoid overloading the email with unnecessary details.
Example:
“I would be happy to provide any additional information or materials to support my application. Please don’t hesitate to reach out if you require further details.”
Politeness and brevity ensure your email is well-received and respectful of the recipient’s time.
5. End with a Clear Call to Action
Conclude your email with a courteous call to action, such as inquiring about the next steps or confirming receipt of your application.
Why a Call to Action Matters:
Ending with a polite question encourages a response and keeps the conversation open, making it more likely that the hiring manager will reply.
Example:
“Could you please let me know if there are any updates regarding my application or if there’s anything further I can provide at this stage?”
This approach reinforces your eagerness for the role while maintaining professionalism.
How Job Application Builder Can Help
Job Application Builder simplifies the process of crafting professional follow-up emails that align with your job application. Here’s how it supports you:
- Polished Email Templates: Provides customizable templates for writing follow-up emails tailored to specific roles.
- Professional Tone Suggestions: Guides you in setting the right tone, ensuring your email is courteous and impactful.
- Integrated Application Tracking: Helps you keep track of submission dates and follow-up timelines to maintain professionalism.
For tips on setting the right tone in your application and communication, read our article on writing the perfect tone for your job application.